Windows 7 Libaries: This network location can’t be included because it is not indexed

Symptoms

When you include a shared folder on a remote system in a Windows 7 library, you receive a message that resembles the following:

This network location can’t be included because it is not indexed

Cause

The folders included in a library are indexed by default to support full content search and rich metadata. Indexing these folders enables fast, full-text searches of library locations, from Windows Explorer or from the Start menu. Library locations must be available for local indexing or remotely indexed conforming to the Windows Indexing Protocol. If the location that you try to include is not indexed in one of those ways, you get the above message.

Resolutions

  • When including local folders, make sure the folder is indexed. Use the Indexing Options from the control panel to add the folder or disk to the local index.
  • When including a remote folder and the folder is located on a remote system running Windows Server 2003 or Windows XP, Windows Desktop Search 4.0 must be installed to support the Windows Indexing Protocol. The shared folder must be indexed to support remote indexing.
  • When the shared folder is located on Windows Server 2008 or Windows Server 2008 R2, the File Services Role must be installed with the Windows Search Service role service. When the role and role service is enabled, make sure the shared folder is included in the index. Use the Indexing Options from the control panel to add the folder or disk to the local index.
  • When the shared folder is on a system running Windows Vista or Windows 7, the indexing service is installed by default.
  • When the shared folder is on a NAS or non-Windows system, you should enable the group policy setting: Turn off Windows Libraries features that rely on indexed file data under User Configuration \ Administrative Templates \ Windows Components \ Windows Explorer. This policy disables advanced functionality for libraries. When the policy is enabled you have:
    • No support for metadata browsing via Arrange By views.
    • Only basic text “Grep-only” searches.
    • Grep-only search suggestions. The only properties available for input suggestions are Date Modified and Size.
    • No support for searching from the Start menu. Start menu searches do not return files from basic libraries.
    • No previews of file snippets for search results returned in Content mode.

Other methods to include remote shares in libraries that do not support the Windows Indexing Protocol, like creating symbolic links to remote locations with mklink, may lead to unexpected behavior and are not supported.

More information

More information about using libraries can be found at the Technet Web site.

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4 Responses to Windows 7 Libaries: This network location can’t be included because it is not indexed

  1. astx813 says:

    I know this post is pretty old, but it seems to come up in a lot of searches and threads on this topic. The one thing I’d add to the info you’ve given here is that it gets a little shaky when you introduce Failover Clustering. You can only build a search index on the node that has the data. If you failover to another node, the index will have to be recreated on the new node.

  2. Jan Lucas says:

    Hi, thanks for the information – I was getting pretty frustrated, especially as I keep getting the message even though I’ve disabled indexing…
    However, I can’t work out how to access the command you specify to turn off library features:
    “User Configuration \ Administrative Templates \ Windows Components \ Windows Explorer”
    are you referring to a registry entry? if so, which one, where?

    • Jan Lucas says:

      sorry, please ignore my previous comment, I now realise it was in group policy… on looking at all the settings in group policies, I found myself wondering why Windows has to be so b****y complicated!

  3. the5krunner says:

    “When the shared folder is on a system running Windows Vista or Windows 7, the indexing service is installed by default.” this is true, but in my case the remote pictures folder is indexed but cannot be added (it works fine on the remote machine in terms of adding the folder to the library)…all win 7 pro.

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